Privacy Policy

Effective Date: [1/1/2025]

At Rooted Gaia, your privacy and the protection of your personal information are of utmost importance to us. This Privacy Policy outlines how we collect, use, store, and protect your data when you visit our website or use our services. By accessing or using our website, you consent to the collection and use of information as outlined in this policy.

1. Information We Collect
We collect information in several ways to provide you with the best possible experience while using our services. The types of personal information we may collect include, but are not limited to:

Personal Information

Identifying Information: Name, address, email address, phone number, and other contact details.
Payment Information: Billing information and payment method details when you make a purchase or booking.
Account Information: Information related to your account, including login credentials, booking history, and preferences.

You have the right to request specific details about the categories of personal information we collect, the sources from which it is collected, the business purposes for collecting it, and the third parties with whom we share it.

Non-Personal Information

Usage Data: We collect data on how you interact with our website, including your IP address, browser type, pages viewed, and the date and time of access. This data helps us improve our services and user experience.
Cookies and Tracking Technologies: We use cookies, web beacons, and other tracking technologies to track browsing behavior and site interactions. For detailed information on how we use cookies, refer to our Cookie Policy section.

Sensitive Information

We do not intentionally collect sensitive personal data such as racial or ethnic origin, political opinions, religious beliefs, health information, or genetic data unless necessary for the provision of specific services and with your explicit consent.

2. How We Use Your Information
Your personal data is used for a variety of purposes, including:

To Provide Services: We use your information to deliver the services you request, such as bookings for guided walks, workshops, or healing sessions.
To Communicate: We may use your email address to send service-related notifications, promotions, newsletters, or updates regarding your bookings.
For Marketing and Advertising: With your consent, we may send marketing materials about our services, events, and special offers.
For Improvement and Analytics: We analyze your usage patterns to improve our website, services, and customer experience.
For Legal Compliance: We may use your information to comply with legal obligations, resolve disputes, and enforce our agreements.

3. Data Retention
We will retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. This may include retaining certain information for legal, tax, or accounting purposes. If you wish to request deletion of your data, please refer to the section on “Your Rights and Choices.”

In the event of a data breach that may affect your personal information, we will notify you within 72 hours of becoming aware of the breach, as required by the GDPR.

4. How We Protect Your Information
We are committed to safeguarding your personal data through physical, electronic, and procedural safeguards. These include:

Encryption: We use encryption to protect your payment and sensitive personal data during transmission.
Access Controls: Only authorized personnel have access to your personal information, and they are trained to handle it securely.
Data Backup: Regular backups are performed to protect against data loss.
Firewalls and Security Protocols: We utilize industry-standard security measures, including firewalls, to protect our servers and infrastructure from unauthorized access.
We do not sell personal information to third-parties, but should this change we will provide you with the ability to opt-out.

While we implement strict security measures, please be aware that no method of data transmission or storage is 100% secure, and we cannot guarantee absolute security.

5. Sharing of Your Information
We respect your privacy and do not sell or rent your personal data to third parties. However, we may share your information in the following circumstances:

Service Providers: We may share your information with trusted third-party service providers who assist us in operating our website and providing our services (e.g., payment processors, hosting providers, email service providers).
Legal Requirements: We may disclose your personal data if required by law, such as complying with a subpoena, legal process, or government request.
Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal data may be transferred as part of the transaction.
Affiliates and Partners: We may share your information with affiliates or partners for the purpose of providing services or promotions, but only with your consent.

6. Cookies and Tracking Technologies
We use cookies, web beacons, and similar technologies to collect information about your interactions with our website. This helps us improve functionality, personalize your experience, and analyze trends. The types of cookies we use include:

Essential Cookies: These cookies are necessary for the basic functionality of the website (e.g., remembering your login details).
Performance Cookies: These cookies help us analyze user behavior to improve our website’s performance and user experience.
Functionality Cookies: These cookies remember your preferences and settings to provide a more personalized experience.
Advertising Cookies: We may use these cookies to deliver targeted advertising based on your browsing behavior. You can control cookie settings through your browser, but disabling cookies may limit certain features of our website.

7. Third-Party Links and Services
Our website may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices of these third-party sites. We encourage you to review their privacy policies before providing any personal information.

8. Your Rights and Choices
Depending on your jurisdiction, you may have the following rights regarding your personal data:

Access: You have the right to request access to the personal information we hold about you.
Correction: You can request that we correct any inaccuracies in your data.
Deletion: You can request that we delete your personal data, subject to legal obligations.
Opt-out of Marketing: You can unsubscribe from our marketing communications at any time by clicking the "unsubscribe" link in emails or contacting us directly.
Data Portability: You may request to receive your personal data in a structured, commonly used, and machine-readable format.
Restriction and Objection: You can request restrictions on the processing of your data or object to certain processing activities.
Withdrawal of Consent: If we process your data based on consent, you may withdraw that consent at any time.
Personal Information: If you are a California resident, you may request information about your personal data and how it is handled. You can exercise your right to opt-out of the sale of personal data by contacting us at the email provided below. Rooted Gaia does not sell, rent or trade, your personal data to third-parties.

To exercise your rights, please contact us using the details provided at the end of this policy.

9. International Data Transfers
If you are located outside the United States, your personal data may be transferred to and processed in the U.S. or other countries. By using our services, you consent to the transfer of your data to countries with different data protection laws, including the U.S., which may not offer the same level of data protection as your country of residence.

10. Children’s Privacy
We may offer services that involve children. To ensure the safety and privacy of minors, their legal guardian(s) must be present at all times during the service. Written consent from the legal guardian(s) is required for the child to participate.

We do not knowingly collect personal information from children under the age of 18 unless we have received explicit, verifiable parental consent. Personal information we may collect includes the child's name, contact details, location, and information related to physical, mental, emotional, and spiritual concerns. The legal guardian(s) must provide personal information in the same for us to provide a service to a child under the age of 18. If the child has an email address or cell phone number, the legal guardian(s) must also provide one. If we send emails or texts to the child, the legal guardian(s) will be included as recipients in the email (Cc’d) or in the case of sending texts it will be a group text between the child, legal guardian(s) and Rooted Gaia. It is the legal guardian(s) responsibility to maintain accurate, current, and serviceable information, in all regards, to Rooted Gaia.

If you believe that we have unintentionally collected personal information from a child without the proper consent, please contact us immediately. Contact information can be found at the bottom of this page. We will take appropriate steps to delete any such data. Additionally, parents have the right to review, request deletion, or modify the personal information we have collected from their child. Requests can be submitted via email or through our contact form at Contact.

11. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, legal obligations, or services. Any changes will be posted on this page, and the revised policy will be effective immediately upon posting. Please check this page regularly for updates.

12. Right to Lodge a Complaint
If you believe that your data protection rights have been violated, you have the right to lodge a complaint with a supervisory authority. Under GDPR, you can contact the data protection authority in your country of residence. For residents of the European Union, the relevant supervisory authority is the Data Protection Commissioner (DPC) in Ireland or the relevant authority in your member state.

Contact Details for the DPC:
Email: info@dataprotection.ie
Website: www.dataprotection.ie

13. Contact Us
If you have any questions or concerns about this Privacy Policy, or if you would like to exercise any of your rights regarding your personal data, please contact us at:

Rooted Gaia
Paul Chepa, President & Owner
Email: rootedgaia@gmail.com
Phone: 812-989-3312

Privacy Policy

Identifying Information: Name, address, email address, phone number, and other contact details.

Payment Information: Billing information and payment method details when you make a purchase or booking.

Account Information: Information related to your account, including login credentials, booking history, and preferences.

You have the right to request specific details about the categories of personal information we collect, the sources from which it is collected, the business purposes for collecting it, and the third parties with whom we share it. ​​ Non-Personal Information

Usage Data: We collect data on how you interact with our website, including your IP address, browser type, pages viewed, and the date and time of access. This data helps us improve our services and user experience.

Cookies and Tracking Technologies: We use cookies, web beacons, and other tracking technologies to track browsing behavior and site interactions. For detailed information on how we use cookies, refer to our Cookie Policy section.

Sensitive Information

We do not intentionally collect sensitive personal data such as racial or ethnic origin, political opinions, religious beliefs, health information, or genetic data unless necessary for the provision of specific services and with your explicit consent.

​ 2. How We Use Your Information Your personal data is used for a variety of purposes, including:

To Provide Services: We use your information to deliver the services you request, such as bookings for guided walks, workshops, or healing sessions.

To Communicate: We may use your email address to send service-related notifications, promotions, newsletters, or updates regarding your bookings.

For Marketing and Advertising: With your consent, we may send marketing materials about our services, events, and special offers.

For Improvement and Analytics: We analyze your usage patterns to improve our website, services, and customer experience.

For Legal Compliance: We may use your information to comply with legal obligations, resolve disputes, and enforce our agreements.

Encryption: We use encryption to protect your payment and sensitive personal data during transmission.

Access Controls: Only authorized personnel have access to your personal information, and they are trained to handle it securely.

Data Backup: Regular backups are performed to protect against data loss.

Firewalls and Security Protocols: We utilize industry-standard security measures, including firewalls, to protect our servers and infrastructure from unauthorized access.

We do not sell personal information to third-parties, but should this change we will provide you with the ability to opt-out.

Service Providers: We may share your information with trusted third-party service providers who assist us in operating our website and providing our services (e.g., payment processors, hosting providers, email service providers).

Legal Requirements: We may disclose your personal data if required by law, such as complying with a subpoena, legal process, or government request.

Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal data may be transferred as part of the transaction.

Affiliates and Partners: We may share your information with affiliates or partners for the purpose of providing services or promotions, but only with your consent.

6. Cookies and Tracking Technologies We use cookies, web beacons, and similar technologies to collect information about your interactions with our website. This helps us improve functionality, personalize your experience, and analyze trends. The types of cookies we use include:

Essential Cookies: These cookies are necessary for the basic functionality of the website (e.g., remembering your login details).

Performance Cookies: These cookies help us analyze user behavior to improve our website’s performance and user experience.

Functionality Cookies: These cookies remember your preferences and settings to provide a more personalized experience.

Advertising Cookies: We may use these cookies to deliver targeted advertising based on your browsing behavior. You can control cookie settings through your browser, but disabling cookies may limit certain features of our website.

Access: You have the right to request access to the personal information we hold about you.

Correction: You can request that we correct any inaccuracies in your data.

Deletion: You can request that we delete your personal data, subject to legal obligations.

Opt-out of Marketing: You can unsubscribe from our marketing communications at any time by clicking the "unsubscribe" link in emails or contacting us directly.

Data Portability: You may request to receive your personal data in a structured, commonly used, and machine-readable format.

Restriction and Objection: You can request restrictions on the processing of your data or object to certain processing activities.

Withdrawal of Consent: If we process your data based on consent, you may withdraw that consent at any time.

You have the right to request specific details about the categories of personal information we collect, the sources from which it is collected, the business purposes for collecting it, and the third parties with whom we share it.

Non-Personal Information

2. How We Use Your Information
Your personal data is used for a variety of purposes, including:

6. Cookies and Tracking Technologies
We use cookies, web beacons, and similar technologies to collect information about your interactions with our website. This helps us improve functionality, personalize your experience, and analyze trends. The types of cookies we use include: